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Hot desks, also known as floating desks, are an organizational workspace arrangement in which the desks are utilized by temporary occupants on an ad hoc basis. .
The main aim is usually to maximize space efficiency by either downsizing the unused space or optimizing the existing space. While coworking has been anecdotally reported to increase employee productivity and engagement, hot-desking has been cited as an effective tool to achieve the goal.
Today hot desks have become a staple of the contemporary work-life that allow you to combat the seclusion of working from home by surrounding you with a bunch of tech-savvy and creative professionals. The flexibility associated with hot-desking is directly correlated with the boost in functional productivity whereas the social aspect is noted as a way to encourage networking, foster partnerships, and promote collaboration.
Let’s quickly take a look at why a budding entrepreneur called John, prefers a hot desk in a coworking space:
John happens to be an entrepreneur who is barely in town twofold every month. He shows up at the coworking venue a couple (around 2-4) of times a month and gets himself a hot desk to get cracking at work. He does not have a designated desk to use each time, rather uses the available one, which is perfectly aligned with his transient office space needs.
Benefits of Virtual Offices
The benefits of hot-desking stretch far beyond the obvious factors of convenience and flexibility rather the intangibles such as community, cooperation, and collaboration are the key drivers of its success.
Static seating arrangements tend to result in people working in silos whereas flexible seating arrangement made possible via hot-desking facilitates communication and increases chances of collaboration.
It encourages people to move around the office such that they engage and interact with other team members, which results in the circulation of knowledge as well as a greater cross-pollination of ideas. Moreover, the vibrant microcosm of professionals provides endless opportunities for new clients, investors, or partners to mingle with one another. Hot-desking allows people to feel that they have autonomy over the day-to-day work environment. With the freedom of a bird, people no longer feel tied to a desk for work.
As opposed to the traditional setups, hot-desking enables businesses to venture into key markets fairly quickly and withdraw when required, thereby eliminating the risks associated with letting a space. It also facilitates companies to hire top talent, irrespective of geographic location. Hot-desking allows companies to grow their team without having to incur the relocation cost or the cost of setting up space.
Besides scale and growth, hot-desking results in substantial cost-saving mainly on account of flexible rent agreement, shared cost of amenities, and outsourcing of office as well as cleaning staff.
Unlike conventional office setups, hot desks encourage employees to become minimalists. Employees have to wind-up and take away their belongings at the end of the workday, resulting in a much tidier and organized office.
Hot desks allow professionals to work where and when the inspiration strikes. One can draw inspiration via social interaction, knowledge-sharing, or by the ever-evolving work environment. The variety of expertise that surrounds the hot desks also leads to the discovery of breakthrough ideas and innovative processes.
Hot-desking also lowers the risk of burnout and project fatigue due to the dynamic nature of the workspace.